Inspection & Deposit Agent
Turn inspection notes into review-ready paperwork.
The agent groups inspection notes and photos, flags missing evidence, and prepares repair requests or draft paperwork. Your team decides responsibility, deductions, and any formal notice.
This is a starting design that we adapt to your company. Before we agree on a plan, we confirm what the agent can access, your approval rules, and what the finished task looks like.
Your team spends less time sorting photos and putting the file together.
It starts with
- An inspection is submitted
- Photos land in a folder
- Your team submits one
- Groups notes by finding
- Flags possible damage for review
- Finds relevant lease wording
- Attaches the evidence
You get
- Report and photos filed
- Work order raised
- Violation notice drafted
- Deposit paperwork draftedasks first
This is how the agent works once it’s set up and approved. If a record is missing, a connection fails, or a person needs to decide, it goes to your team. It isn’t marked done until the agreed result is confirmed.
What the agent can access
Reads only
- Checklist and inspector notes
- The photos, per finding
- Lease clause text
- Prior notices to this tenant
- The previous inspection
Can change
- Property and unit file
When the agent stops and asks
Within your approved rules
- Organizing findings for review
- Filing the report and photos
- Raising a work order
- Drafting a notice
Asks you first
- Unclear whether it is wear or damagealways
- Any deposit deductionalways
- A finding with no supporting lease wording
- Any possible safety or living-condition concern
Never, at any stage
Send or serve a notice.
A qualified person checks the evidence, wording, deadlines, and delivery. The agent prepares the file; your team makes and communicates the decision.
Where this can save your team time
It saves the time your team spends organizing photos, matching notes, and preparing inspection paperwork for review.
Agents that work alongside it
Questions about the Inspection & Deposit Agent
What does the Inspection & Deposit Agent do?
The agent groups inspection notes and photos, flags missing evidence, and prepares repair requests or draft paperwork. Your team decides responsibility, deductions, and any formal notice.
What does the Inspection & Deposit Agent need access to?
It reads checklist and inspector notes, the photos, per finding, lease clause text, prior notices to this tenant, the previous inspection. The only things it can change are property and unit file.
What will the Inspection & Deposit Agent never do?
Send or serve a notice. A qualified person checks the evidence, wording, deadlines, and delivery. The agent prepares the file; your team makes and communicates the decision.
Tell us what’s taking up your team’s time.
On the first call, we’ll learn about your work and tell you about Openhour. We won’t talk about pricing yet. Then we’ll schedule a second call to walk you through a proposal.