Vacancy Guardian Agent
Stay ahead of lease renewals.
The agent checks lease dates, gathers the information you approve, and prepares renewal options. Your team reviews exceptions and decides whether to renew. Approved offers and follow-ups are recorded.
This is a starting design that we adapt to your company. Before we agree on a plan, we confirm what the agent can access, your approval rules, and what the finished task looks like.
You get one clear list of upcoming renewals instead of dates scattered across files.
It starts with
- A daily check of lease end dates
- A tenant gives notice
- Your team queues a unit
- Checks approved renewal information
- Reviews available market comparisons
- Prepares an offer within limits
- Runs the follow-up
You get
- Approved offer sent
- Pricing calculation recorded
- Move-out checklist triggered
- Listing publishedasks first
This is how the agent works once it’s set up and approved. If a record is missing, a connection fails, or a person needs to decide, it goes to your team. It isn’t marked done until the agreed result is confirmed.
What the agent can access
Reads only
- Lease expiry and current rent
- Tenant payment ledger
- Approved renewal policy
- Violation history
- Comparable rental listings
Can change
- Renewal record
We confirm usable lease dates and permitted market data during scoping. Your team approves the renewal rules and deadlines. Resident complaints or accommodation requests are not a basis for automatic pricing or renewal decisions.
When the agent stops and asks
Within your approved rules
- Checking dates and preparing comparisons
- Sending offers you have authorized
- Following up on approved offers
Asks you first
- Any non-renewalalways
- Any tenant counter-offeralways
- An offer outside your approved price range
- Any hardship or accommodation claimalways
Never, at any stage
Decide not to renew, negotiate exceptions, or penalize accommodation requests.
Your team handles non-renewals, counter-offers, and personal circumstances. The agent tracks dates and prepares the information for those decisions.
Where this can save your team time
It saves the time your team spends checking lease end dates, gathering rent comparisons, and following up on approved offers.
Agents that work alongside it
Questions about the Vacancy Guardian Agent
What does the Vacancy Guardian Agent do?
The agent checks lease dates, gathers the information you approve, and prepares renewal options. Your team reviews exceptions and decides whether to renew. Approved offers and follow-ups are recorded.
What does the Vacancy Guardian Agent need access to?
We confirm usable lease dates and permitted market data during scoping. Your team approves the renewal rules and deadlines. Resident complaints or accommodation requests are not a basis for automatic pricing or renewal decisions.
What will the Vacancy Guardian Agent never do?
Decide not to renew, negotiate exceptions, or penalize accommodation requests. Your team handles non-renewals, counter-offers, and personal circumstances. The agent tracks dates and prepares the information for those decisions.
Tell us what’s taking up your team’s time.
On the first call, we’ll learn about your work and tell you about Openhour. We won’t talk about pricing yet. Then we’ll schedule a second call to walk you through a proposal.